Paralegal & Staff Openings

Are you an experienced IP docketing professional ready to take the next step in your career? We’re looking for a strategic and people-focused IP Docketing Manager to lead our team of talented docketing professionals. This is a key leadership role within our Intellectual Property practice, ensuring operational accuracy, team development, and process efficiency.

What You’ll Do:
You’ll oversee the day-to-day operations of our IP docketing function, managing workflows across U.S. and international matters and implementing risk management strategies to protect critical deadlines. In this role, you’ll:

• Lead, mentor, and develop a high-performing docketing team
• Oversee all aspects of the docketing system, ensuring accurate tracking of deadlines and filings
• Collaborate with attorneys, staff, and external vendors to ensure compliance and efficiency
• Champion process improvements and technology enhancements to streamline operations
• Stay ahead of evolving IP rules and regulations to minimize risk
• Work closely with leadership to align docketing strategies with firm priorities

What We’re Looking For:

• At least 10 years of IP docketing experience, including 2+ years in a supervisory or management role
• Deep understanding of U.S., foreign, and international patent and trademark docketing procedures
• Proficiency with major docketing software (e.g., FoundationIP) and databases (e.g., TEAS, TSDR, WIPO)
• A collaborative leadership style, excellent communication skills, and a proactive approach to problem-solving
• Bachelor’s degree required; ABA-accredited paralegal certificate a plus

Why Join Us?

• You’ll be part of a collaborative and highly skilled IP team, contributing to the success of a leading law firm.
• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive work environment, opportunities for continued growth, and a culture that values innovation, accountability, and teamwork.
• Competitive compensation. This role typically pays $120,000-$160,000 depending on experience and certifications. If your pay expectation is outside this range, we still encourage you to apply.
• Bonuses are awarded in recognition of individual and firm performance.
• Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re looking to grow your IP career in a supportive, dynamic setting — we’d love to meet you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Procopio has an immediate opening for a full-time Intellectual Property (IP) Docketing Specialist at our Downtown San Diego office. The Specialist will work directly with the intellectual property attorneys and paralegals to monitor actions due for patent and trademark filing and prosecution. On a regular basis the Docketing Specialist is responsible for processing incoming postal/electronic foreign and domestic mail from the USPTO and foreign associates; updating critical information in the docketing database and maintaining its accuracy to ensure quality of records; generating docket reports and queries; liaising with and handling inquiries from attorneys, paralegals and secretaries effectively; and assisting with various other administrative duties. Several years of experience in patents and/or trademark prosecution is required as is several years of administrative support experience. Familiarity with IP docketing systems or experience docketing is required.

Successful  IP Docketing Specialists have the ability to prioritize daily workload, as well as recognize and act on important details and deadlines. Our top candidates have at least 2 years’ experience in patent and trademark prosecution within a law firm an additional 2 years in administrative support.  They also have the ability to work under pressure, respond quickly to changing demands, and are self-motivated with the capability to work both independently and as part of a team. They also have strong administrative, organizational and interpersonal skills. Typical pay range is from $83,000 – $105,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply.

Procopio’s Culture of Excellence drives a positive, collaborative, and service-orientated environment; we easily exemplify our Procopio Service Strategy. Our commitment to diversity and inclusion are an important part of our culture. Procopio, Cory, Hargreaves & Savitch LLP’s was again named to the U.S. News – Best Lawyers® Best Law Firms list, with the Patent Law group receiving a Metropolitan Tier 1 ranking. Procopio attorneys and practice groups are routinely named to various legal rankings lists, including Chambers and Partners®, Martindale-Hubbell®, and Super Lawyers®. Procopio was once again certified by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles.

The firm offers generous total compensation packages. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have Firm-paid and supplemental life and disability insurance. We offer a 401k profit-sharing program after 12 months of consecutive employment. Additionally, we offer paid holiday, vacation, and sick days.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

If you are looking for somewhere to grow your career with purpose & passion, please apply today!

We’re looking for a dynamic, tech-savvy Learning & Development Specialist to join our team and help our attorneys and professional staff make the most of the firm’s technology resources. This is a hands-on role for someone who loves teaching others, developing engaging training materials, and making a real impact on day-to-day efficiency across the firm.

What You’ll Do:
In this role, you’ll be at the forefront of our training programs—designing and delivering in-person classes, one-on-one sessions, and on-demand learning content. You’ll play a key role in new hire onboarding, support software rollouts, and collaborate closely with our Information Services and Technology Innovation teams to ensure smooth adoption of new tools. You’ll also keep the firm up to speed with training tips, checklists, and regular “lunch and learn” sessions.

Key Responsibilities Include:

• Delivering classroom and one-on-one software training to attorneys and staff
• Developing quick reference guides, training videos, and user-friendly manuals
• Coordinating ongoing training for new software rollouts and system updates
• Tracking attendance, collecting feedback, and refining training methods
• Leading special projects that promote a culture of continuous learning and innovation

What You Bring:

• A strong understanding of law firm software systems and Microsoft Office
• Excellent communication skills and an engaging presentation style
• The ability to tailor your approach to different learning styles
• A proactive mindset and a passion for helping others succeed
• 3+ years of relevant experience

 

Why This Role Matters:
You’ll be instrumental in driving tech adoption, improving productivity, and ensuring our teams feel confident and supported in their day-to-day work. If you’re someone who thrives at the intersection of technology, education, and professional service, we want to hear from you.

Why Join Us?

• You’ll be part of a collaborative and highly skilled team, contributing to the success of a leading law firm.
• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive work environment, opportunities for continued growth, and a culture that values innovation, accountability, and teamwork.
• Competitive compensation. This role typically pays $75,000-$95,000 depending on experience and certifications. If your pay expectation is outside this range, we still encourage you to apply.
• Bonuses are awarded in recognition of individual and firm performance.
• Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’d love to empower attorneys and staff to thrive through technology — we’d love to meet you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

We’re hiring an experienced Legal Secretary to support our busy Litigation team in downtown San Diego. If you thrive in fast-paced environments and bring precision, responsiveness, and a proactive mindset to your work, we’d love to meet you.

What You’ll Do

You’ll play a key role in supporting attorneys who handle complex corporate and commercial litigation in both state and federal courts. Ideal candidates bring at least 7 years of experience in high-volume civil litigation and are confident handling:

• Formatting pleadings, briefs, and legal correspondence
• E-filing in both state and federal courts
• Calendaring deadlines and court dates
• Preparing expense reports and entering attorney time
• Communicating with clients, courts, and opposing counsel
• Supporting attorneys with a variety of work styles and preferences

To be considered, candidates should have supported attorneys practicing in commercial litigation, bankruptcy, and appellate law.

Why Work With Us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $87,000-$100,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you!

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Are you a seasoned litigation secretary with a passion for your work? Join us and bring your expertise to a team that values excellence, collaboration, and professional growth. Our Construction Litigation Team at Procopio is seeking a highly experienced, detail-oriented, and dynamic professional to join our well-established team in our Del Mar Heights location.

Key Responsibilities:

• Prepare and transcribe legal correspondence, pleadings, memoranda, reports, and forms.
• Perform e-filing across various state and federal jurisdictions (CA, NV, AZ, including Riverside, Northern California, and federal courts).
• Proofread and edit legal documents for accuracy, completeness, grammar, and proper formatting.
• Maintain organized electronic and physical files, locate and retrieve information, and manage correspondence.
• Handle client communications, screen calls, and arrange appointments and conferences.
• Prepare engagement letters and assist with case administration tasks under attorney or paralegal direction.
• Enter attorney time and manage billing processes.
• Perform calendaring and prepare expense reports.
• Arrange for reproduction, distribution, and county recording of legal documents, including mechanics’ liens and government code claims.

Required Qualifications:

• Minimum of 7 years of experience in a high-volume, fast-paced civil litigation environment.
• Extensive experience with e-filing systems such as TruFiling, One Legal, CM/ECF, and Odyssey
• Proficiency in Microsoft Office Suite.
• Strong familiarity with state and county filing systems (multi-county experience preferred).
• Exposure to complex litigation cases, breach of contract claims, lien foreclosures, and government code claims.
• Experience with construction litigation is highly desirable.

What We’re Looking For:

• A team player with strong interpersonal and organizational skills.
• A confident, competent, and flexible professional eager to learn and grow with our team.
• Someone who thrives in a dynamic environment, is highly responsive, and is detail-oriented.

Why Join Us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $87,000-$100,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you! Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Procopio has an immediate opening for a full-time Litigation Docketing Assistant at our Downtown San Diego office. This person will provide crucial support to attorneys by ensuring timely and accurate court docketing and calendaring from various courts and jurisdictions. The Docketing Assistant must interpret and advise on applicable civil rules and procedures; knowledge of State and Federal Rules.

Responsibilities include :

• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.
• Learn and demonstrate knowledge of court rules and procedures in several jurisdictions.
• Research dates as needed to supplement automated calculations.
• Update existing docket entries and review work product to ensure quality control.
• Generate and distribute various Docket and customized reports upon request.
• Proofread and review calendar entries to ensure accuracy.
• Work with Litigation Docket Manager to communicate docketing policies and procedures to support staff and lawyers in assigned offices; work with individuals to address any associated problems or concerns.
• Monitor updates of court rules and procedures.
• Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed.
• Provide continuous information and support to attorneys and support staff regarding docketing policies and docketing process.
• Maintain current knowledge of Federal, State and local rules and civil procedure.

To be successful in this role, Docketing Assistants have the ability to prioritize high-volume workloads, manage competing priorities, and recognize and act on important details. Our top candidates are proactive and self-motivated Docketing Assistants work both independently and in a team and have strong administrative, organizational, and interpersonal skills and operate with a high level of attention to detail and accuracy.

Skills/Abilities and Experience :

• Wide-ranging familiarity of litigation processes, court rules and procedures.
• Ability to research, analyze and summarize issues in writing. Must possess skills to support analysis and summary of findings.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
• Ability to work independently in a high volume, fast-paced environment, and sort priorities with minimum level of supervision while still meeting deadlines and business objectives.
• Demonstrate a keen sense of urgency to requests from attorneys, clients, or other team members.
• Ability to self-manage and work independently in a remote, hybrid, or in-office setting.
• Effective oral and written communication skills.
• Bachelor’s degree and/or paralegal certificate or experience/education.
• Minimum of three (3) years of experience in docketing.
• Experience computing deadlines for state, federal and appellate courts and in various agencies across jurisdictions.
• Experience with rules-based calendaring software preferred.

Our commitment to service and dedication to our clients will require the candidate to have excellent customer service skills and a passion for their work.  Regardless of your role in the Firm, all employees demonstrate our Procopio Service Strategy that helps drive Procopio’s Culture of Excellence resulting in a positive, collaborative, and diverse working environment. If you are looking for somewhere to grow your career with purpose & passion, please apply today!

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law. Procopio offers generous total compensation packages. Typical pay range is from $57,000 – $65,000 annual depending on experience. If your salary expectation is outside this range we still, encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program including medical, dental, vision, and options for flexible spending/health savings accounts. We have Firm-paid and supplemental life and disability insurance. We have a great Employee Assistance Program and offer a 401k profit-sharing program after 12 months of consecutive employment. Additionally, we offer paid holiday, vacation, and sick days.

We’re seeking a highly motivated Patent Agent with a strong background in chemistry or molecular biology to join our growing Intellectual Property practice. This is a unique opportunity to work closely with attorneys, clients, and inventors in a collaborative, fast-paced environment. If you have a passion for innovation and experience in prosecuting patents in the therapeutics space, we’d love to hear from you.

What You’ll Do

As a key member of our IP team, you’ll support biotech and pharmaceutical clients by preparing and prosecuting U.S. and international patent applications, performing strategic portfolio analysis, and advising on patentability, infringement, and freedom-to-operate issues. Responsibilities include:

• Drafting high-quality patent applications and responding to USPTO office actions
• Conducting prior art, FTO, and patent landscape analyses
• Collaborating directly with clients and inventors to align IP strategy with business goals
• Coordinating with foreign counsel for global prosecution efforts
• Staying current with patent law developments and emerging technologies

What We’re Looking For

• Advanced degree in chemistry or related life sciences; biology backgrounds considered with relevant experience
• Admission to practice before the USPTO
• Minimum of 3 years of patent prosecution experience in the therapeutics space
• Solid understanding of patent strategy for life science companies
• Experience with portfolio management, client counseling, and FTO analysis is preferred
• Exceptional writing, analytical, and communication skills
• Ability to work independently and as part of a supportive, cross-functional team

Why Join Us?

• Competitive compensation with an approximate range of $180,000 – $210,000+
• Engaging client work with high-growth biotech companies
• Supportive and collaborative work culture committed to excellence
• Opportunities for professional development and advancement
• Hybrid flexibility at any of our Southern California offices and occasional travel for client meetings
• Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re ready to take the next step in your IP career, apply today and help shape the future of innovation.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Are you an experienced IP professional looking to bring your skills to a collaborative and fast-paced law firm? Join our Intellectual Property team as a Senior IP Assistant (SIPA), where you’ll play a key role supporting attorneys and agents with both U.S. and international IP prosecution matters.

We’re looking for someone who thrives on organization, takes pride in precision, and enjoys being part of a team that values both autonomy and collaboration.

What You’ll Do

You’ll be responsible for a variety of tasks that are central to patent prosecution and client service, including:

• Preparing and filing U.S. patent applications, IDSs, office action responses, and other prosecution documents
• Filing international (PCT/WIPO) applications and managing formalities and responses
• Coordinating filings and communications with foreign associates
• Reviewing and reporting communications from the USPTO, WIPO, and foreign patent offices
• Participating in quality control checks for filings
• Managing and maintaining electronic records and docket updates
• Supporting attorneys with deadline coordination and billing tasks
• Providing coverage during teammate absences and ensuring seamless workflow

What We’re Looking For

You’re someone who brings:

• At least 3 years of experience in patent prosecution support (U.S. and international)
• Strong working knowledge of USPTO systems (Patent Center, TEAS, TSDR, Assignment Center)
• Excellent communication and organizational skills, with the ability to multitask and prioritize in a high-volume environment
• A collaborative spirit and positive, professional attitude

Bonus Points For

• Experience with IP docketing systems
• A Paralegal Certificate or equivalent
• Prior work in a law firm or legal environment

Why Join Us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture. We support our professionals with ongoing training, clear processes, and the chance to work on exciting and meaningful matters.
• Competitive compensation. This role typically pays $80,000-$110,000 depending on experience and certifications. If your pay expectation is outside this range, we still encourage you to apply.
• Bonuses are awarded in recognition of individual and firm performance.
• Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re looking to grow your IP career in a supportive, dynamic setting — we’d love to meet you.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.